Confidentiality and Privacy Policy for Early Years Settings, Nurseries and Schools (2025)
Confidentiality and Privacy Policy – A policy to be used in Early Years detailing confidentiality and privacy specific processes. This is editable for your school or setting.
Confidentiality and Privacy Policy for Early Years Settings – Ensuring Safe and Respectful Care
Our Confidentiality and Privacy Policy for Early Years settings outlines how we responsibly manage and protect the personal information of children, families, and staff. Designed in line with GDPR (General Data Protection Regulation) and UK Data Protection laws, this policy ensures transparency, security, and trust in all aspects of data handling within childcare environments.
We are committed to maintaining the highest standards of confidentiality in nurseries, preschools, and childcare centres. This includes safeguarding sensitive information such as children’s records, family circumstances, medical details, learning assessments, and any other personal data shared with us.
Key areas of our policy include:
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Child Data Protection: Clear procedures for collecting, storing, and sharing children’s personal information securely.
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Parent and Guardian Rights: Transparent communication about how data is used and the right to access or request changes.
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Secure Recordkeeping: Ensuring all documentation is stored safely – whether digital or paper-based.
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Staff Confidentiality Training: Regular training to ensure all team members understand and follow privacy protocols.
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Consent and Information Sharing: Guidelines for obtaining consent and knowing when information may be shared lawfully (e.g., with safeguarding authorities).
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Use of Photos and Digital Media: Policies regarding parental consent and the ethical use of images and recordings.
Our confidentiality approach helps build strong, respectful partnerships with families and upholds the dignity and safety of every child. This privacy policy is a crucial part of our commitment to professionalism and ethical childcare practice.
Whether you’re a parent seeking peace of mind or an early years practitioner reviewing best practice, our policy ensures full compliance with legal and ethical standards for data protection in childcare settings.
Please also see our other policies here.
Last Updated June 2025
All our planning has been carefully created by experienced qualified primary school teachers with QTS therefore you can be sure that your planning will achieve your outcomes and aims.
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United KingdomBeautiful
These are beautifully made and really useful for extending my more able.
United KingdomAmazing
This training was fantastic. Really made me think and reflect on ways to improve. Just brilliantly honest and straight to the point.
United KingdomPhonics Phase 1 planning
This is great we have printed it out and we use daily for the Nursery children for a short Phonics activity. It has saved me loads of time and is really well thought out and each activity is clearly explained so the staff know what to do. Each time they teach Phonics they are becoming more confident with presenting.
United KingdomGreat Help
This is so helpful to give to parents. A great help. Thanks
United KingdomWow wow wow
This is so amazing thank you so much for making plans appropriate for Early Years!
United KingdomGreat understanding of phonics
Very please with my purchase, brilliant phonics activities.
CanadaSample
Hi I am interested in purchasing just this resource, however, I cannot read the sample page very well. Is it possible to see a clearer picture of the sample page to help me determine whether I want to purchase a membership?
United KingdomA Great Help - Thanks.
Really helpful planning - good ideas.
United KingdomHelpful Phonics
Great Book, really helpful phonics planning. Would definitely recommend when teaching phonics to children.
United KingdomPhonics 1 book
Highly recommend this informative phonics book. Everything you need to know about phase 1 and explained in good detail.
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EYS Individual Plan
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£180 for 12 months membership for up to 2 users, your subscription will auto renew at £180 per year until cancelled.
EYS Large School/Nursery Plan
£399 for 12 months membership for up to 6 users, your subscription will auto-renew at £399 per year until cancelled.
EYS Individual Monthly Plan
£16 per month for 12 months for one user. This is a minimum of 12 months subscription.
EYS Individual Plan
£120 for 12 months membership for one user. Your subscription will auto-renew in the second year on a monthly rate of £10 until it is cancelled.
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£399 for 12 months membership for up to 6 users, your subscription will auto-renew at £399 per year until cancelled.
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